VIRTUAL EXECUTIVE ADMINISTRATIVE CONSULTANT
Virtual assistance you can trust to help you focus on what matters most.
Is your business in need of expert administrative support?
Are you stretched too thin?
Let us handle your administrative tasks such as: calendar management, document management, monthly billing & collections, accounts receivable & payable, bookkeeping, creating standard templates, operational process efficiencies, and more!
What is an Administrative Consultant?
Administrative Consultants are THE Administrative Experts! Specializing in providing you with the right-hand support and guidance you need to keep your business organized, run smoothly and moving forward.
Owning your own business comes with many administrative tasks that are time consuming and important. Small details matter, and staying organized is key to running a successful business. Let a professional administrative consultant take them off your to-do list so you don’t have to worry.
REDUCE COST
Only pay for the amount of time you need, which means you save on paying a monthly salary.
INCREASE PROFICIENCY
You can save a considerable amount of time by outsourcing and delegating tasks to someone you trust.
LOWER STRESS
Virtual administrative consultants can reduce your business stress by overseeing core operations and general tasks.
Geneviève, Administrative Consultant
With over 25-years of corporate experience, I provide support to busy executives and small business owners manage administrative tasks so they have the freedom to focus on the mission-critical tasks that drives their business.
My goal is to provide you with top-notch administrative support that you can trust, so that you can focus on your business priorities. I stand behind my strong code of ethics, honesty, and confidentiality policy.
Whether you need to create efficient processes, identify and manage risks, proofread documents, create monthly billing & collections, manage your calendar & appointments, or coordinate a business trip, theGCexperience Ltd. is here to help.
Contact me today. Together we can take a look at your business needs and outline a customized plan.
I look forward to working with you, streamlining your administrative processes worry-free, and ultimately saving you time while increasing your earning power!
Alisa Lombard, B.S.Sc., LL.L., LL.B. (J.D.), LL.M. - Lombard Law
“Gen has an ability to anticipate needs before they arise and solve complex problems efficiently. She rarely requires direction once a business becomes familiar and is a consummate professional.”
G.F., B.S. M.A. - Feeliks Leadership Enterprises Inc.
“I had the pleasure of working with Geneviève, and I can confidently say that her support made a significant impact on our projects. She consistently reviewed and edited documents for a program launch in a timely manner, ensuring everything was polished and professional. What truly stood out were her thoughtful feedback, attention to detail, and pragmatic solutions, all of which added real value to the content. She also played a key role in content creation, lead research, and website copywriting, helping us move forward efficiently and effectively. Her attention to detail, responsiveness, and expertise made working together an incredibly smooth experience, and I would highly recommend her services to anyone looking for high-level executive administrative support.”
Services
The following list of administrative support services is not meant to be all-inclusive; it is meant to give you examples of the support services that I offer.
Together, we will assemble a list of services that fits your needs and enable your company to prosper and grow.
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Maintaining financial records such as accounts payable and receivable
Log and document all invoices due for payment for your review and approval
Disburse invoices to client matters (if applicable)
Pay outstanding invoices and document payment
Log payments received in your financial and client management system
Manage and follow-up on reimbursements for operational expenses
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Monthly invoicing (create for your review/approval)
Send invoices to clients
Collection emails and phone calls to collect on outstanding balances
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Classify financial transactions in QuickBooks
Document Management: classify all supporting documents related to financial transactions.
Liaise with accountants to ensure your books are in order
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Create efficient processes to ensure your business is running smoothly and efficiently
Create process maps, and detailed step-by step processes for new and existing employees.
Note: Not having clear processes and being disorganized can put your business at risk, especially for new & small companies. Efficient processes ensure you mitigate your risks and unnecessary impacts.
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Schedule meetings
Schedule personal appointments
Travel coordination/reservations
Travel documents (passports, visas, etc.)
Webinar/teleconference scheduling and support
Calendar creation
Reminders
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Typing and general formatting
Creating and formatting documents and standard templates (letters, reports, spreadsheets, etc.)
Electronic filing and tracking business documents
Updating CRMs
Hole punching/Binder assembly
Electronic file set-up and labeling
Data entry
Purchasing
Mailing services:
Electronic mail-merge and mailing labels
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Running your own business while dealing with a crisis in your personal life is not easy.
Let me manage you time-consuming administrative tasks , so that your life can keep moving forward. Ensuring you meet your responsibilities while maintaining your mental health and well-being of yours and your family.
Insurance claims: fire, accident etc.)
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Vetting potential employees and assisting in acceptance and rejection processes
Drafting and finalizing employment contracts
Handling payroll, schedules
Setting-up accesses (email, shared drive, etc.)
Training on current processes
Main point of contact for new employees during on-boarding
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Operational risks a control identification
Risk mitigation action plan
Are you aware of the risks your company faces and how to mitigate them? Risk Management and mitigating controls are key for small businesses.
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Vacation planning
Reserve: flights, accommodations, rental car
Event registration
Reserving off-site locations
Secure security staff
Create travel claims and expense reports for reimbursements
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In-person team building session: well-being, stress management, raising energy levels, connecting and building trust
Off-site overnight team building retreats
Consultation Process
My ideal clients have a clear vision for their business but lack the time to manage the routine administrative tasks. They know they need support to deliver and meet their goals. They recognize the value in finding an administrative consultant whom they can trust and build a relationship with over time. Someone who can not only support their business, but who also understands their business on a much deeper level with trust and confidence.
My clients and I are equally participating partners, and the bond forged over time is as integral as the support itself.
I provide clients with:
Monthly support: for clients who require support on a regular, ongoing long-term basis.
Ad-Hoc tasks: whether you have one administrative task or a dozen, theGCexperience Ltd. can provide you with the support you require to get the task done.
All partnerships include touch-point meetings (when required), a shared Dropbox folder (or shared drive), unlimited email and text access, and a detailed monthly summary of accomplishments.